ICJC Media Team Terms and Agreement



To ensure respectful, ethical, and professional interactions while maintaining compliance with ICJC values, the following guidelines must be followed by the media team:



1. General Procedures



• Respect and Sensitivity: Always approach individuals respectfully and maintain a professional demeanor.

• Clear Communication: Clearly explain the purpose of the media project and how the individual’s image, video, or words will be used.



2. Consent Process



• Explicit Consent:

• Obtain explicit verbal consent before interviewing anyone.

• Clearly state that their participation is voluntary and how the content will be used.

• If consent is given, ensure it is documented by either a written consent form or a recorded verbal agreement.

• No Pressure: Do not pressure or coerce individuals into agreeing to participate. Respect their decision if they decline.

• Minors: For individuals under 13, obtain consent from a parent or legal guardian.

• No Consent: For videos and photos of participant attending programs and taking shots that are general





3. Gender-Specific Interviews



• Interviews must only be conducted by team members of the same gender as the interviewee to ensure comfort and adherence to ICJC values.



4. Questionable Content



• When in Doubt:

• If any content, situation, or request seems questionable or might conflict with ICJC guidelines, immediately escalate it to the Social Media Manager for review.

• Do not post, share, or store the content until it has been approved.



5. Posting and Sharing



• Privacy and Dignity: Avoid sharing any content that might compromise the dignity, safety, or privacy of the individual.

• Approval Process: All content must be reviewed and approved by the Social Media Manager before posting on ICJC platforms.



6. Non-Disclosure Agreement (NDA)



• Confidentiality:

• All media team members are required to maintain the confidentiality of any information, content, or discussions they are privy to as part of their role.

• Unauthorized sharing of internal materials, behind-the-scenes content, or sensitive information is strictly prohibited.

• Consequences for Breach: Any breach of confidentiality or unauthorized disclosure may result in immediate removal from the media team and further disciplinary actions as deemed necessary.



7. Violations and Accountability



• Zero Tolerance for Violations:

• Any violation of these guidelines, including misconduct, failure to obtain consent, or breaches of the NDA, may result in the immediate removal of the offending member from the media team.

• Reporting Violations: All violations must be reported to the Social Media Manager for prompt review and action.



8. Additional Guidelines



• No Hidden Recordings: Never record or photograph anyone without their knowledge and consent.

• Cultural Sensitivity: Be mindful of cultural and religious norms in all interactions and content creation.

• Feedback and Reporting:

• Encourage team members to share feedback or concerns about content creation processes.

• Report any issues or incidents to the Social Media Manager immediately.



9. Documentation and Training



• Ensure all media team members are trained on these guidelines and have access to the necessary consent forms and resources.



By adhering to these guidelines, the ICJC Media Team will foster a culture of respect, transparency, and professionalism while upholding the organization’s values.